Hospitality /Snacks Chair
Amber Gilson
Board
The Hospitality Coordinator is responsible for planning, coordinating and implementing food events for the Herndon High School Band. It does not include concessions. Works with the volunteer coordinator to obtain volunteers for events.
Events include:
Pool party and Barbeque
August Showcase of Bands
September Homecoming Barbeque
October Winter Concert Reception
December All District Band rotates every few years (last hosted Feb. 2012) Navy Band Refreshments
April End of Year Banquet
Other Responsibilities Include:
Attend monthly Band Board Meetings. Solicit food donations from local vendors and band families
Compose flyers, email blasts, etc.
Purchase food and supplies
Submit receipts to the Treasurer for reimbursement of purchased supplies
Maintain inventory of Hospitality supplies
Update event procedures for the Hospitality Book
Clear communication with the Band Director, Board of Directors, Fundraising Chairperson, various Chairs, Yahoo and Charms Group Managers, and parents is necessary. Communication is through phone contact, personal emails, and written band blasts. Sign Up Genius is used as a means of organizing volunteers via the web.
Volunteer Coordinator is an ongoing job throughout the school year and summer months.
Plans, procures and sells food for Showcase (and possibly other assigned events). A detailed notebook with information from prior years is available, along with expert advice from our past concessions chairs. All volunteers for the day of the event are provided by the volunteer coordinator. This job can be shared with a co-chair.